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Address: 201 12th ST. South, Suite 203 Arlington, VA 22202
Telephone: (703) 601-3854
Fax: N/A
Email: Phylliss.Marshall@dsca.mil
Web Site: https://hatransportation.ohasis.org/Login.aspx

Transportation of humanitarian supplies to eligible non-governmental and governmental organizations in Jamaica.

Denton Program

The purpose of the Denton Program is to allow U.S. based non-governmental sources to transport humanitarian aid at little or no cost to the donor, while simultaneously putting the extra space on U.S. military transport assets to good use. This program is jointly administered by the U.S. Agency for International Development (USAID), Department of State (DOS) and Department of Defense (DOD). Transportation is normally available to Jamaica, however, the availability of transportation is affected by current military and political situations. Transportation can neither be scheduled nor guaranteed; and therefore, cannot be used to meet urgent needs or deadlines.

The Denton Program provides transportation for approved humanitarian assistance commodities destined for Jamaica.  Generally, the program is not designed or intended for the transport of private sector commodity donations to disaster areas -- where civil systems, local infrastructure or logistics resources may be compromised due to a natural or civil disaster. In such cases, USAID, DOS and DOD will review the circumstances in the destination country, and the application, to determine whether or not a commodity donation should be transported by the Denton Program to the area of the disaster.

Mode of Transportation:  Space-Available on military assets (ex. cargo aircraft and sea vessels)

Port of Embarkation/Debarkation: Nearest U.S. Military Base/Destination Country Air or Sea Port

Weight Minimum/Maximum: 2,000 lbs./100,000 lbs. (Some Countries may have lower limits)

Eligible Commodities: Commodities must be humanitarian in nature, such as Agricultural Equipment, Medical Items, Educational Items, Vehicles, Canned Food, and Clothing.

Prohibited Commodities:  Hazardous Items, Time-Sensitive Cargo, Live Cargo, Religious Items, Perishable Items, Food (if not canned), Items that do not meet a legitimate humanitarian need.

Applicant Responsibilities: Storage, Cargo Preparation, Local Transportation (U.S. and Destination Country), Duty-Free Clearance, Beneficiary Description and Distribution Plan, Consignee Identification

Average Application Processing Time: 4-6 weeks

Transportation Time: Varies – 2 weeks to several months

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Funded Transportation Program

The Funded Transportation Program is funded by the Department of Defense and provides worldwide ocean transportation of privately donated humanitarian aid originating in the United States at little or no cost to the donor. The donor must be able to fill at least a 20 foot container (1,100 cu. ft.) and meet all requirements as outlined in the guidelines. Donors are responsible for arranging the loading and unloading of the container(s). Potential shipments are reviewed for appropriateness and feasibility on a case-by-case basis.

Mode of Transportation: Sea Container

Port of Embarkation/Debarkation: Door / Port

Volume Minimum/Maximum: 1,100 Cubic Feet (One 20’ Container Load)/five 40’ Containers

Eligible Commodities: Commodities must be humanitarian in nature, such as agricultural equipment, medical Items, educational Items, food (Dry Goods), and clothing.

Prohibited Commodities:  Vehicles, religious Items, live cargo, and items that do not meet a legitimate humanitarian need.

Applicant Responsibilities: Storage, Cargo Preparation, Loading and Unloading Container, Local Transportation (Destination Country), Duty-Free Clearance, Beneficiary Description and Distribution Plan, Consignee Identification

Average Application Processing Time: 4-6 weeks

Transportation Time: Varies – 2 weeks to several months 

Donors must also be able to store or pay for commercial storage until inspection will be arranged. Whenever possible, cargo should be stored in a warehouse where standard loading operations may be conducted (i.e. availability of loading dock and parking area for trucks). You must also be able to arrange for sufficient equipment (forklifts, pallet jacks, etc.) and personnel to load the cargo onto trucks that are contracted by the Department of Defense to pick up the cargo and have the resources to block and brace cargo loaded in sea vans.

The Department of Defense will make every reasonable attempt to arrange transportation in a timely manner. The Department of Defense, however, will not be responsible for picking up cargo by a certain date because of a need to vacate a storage facility. In this regard, please note that transportation schedules are subject to change with little or no notice. The U.S. Government assumes no liability for the consequences of such changes.

TRANSPORTATION:

The donor should always keep in mind that the funded Transportation Program offers free transportation to them. The U.S. Government will not commit to covering costs other than those related to transportation. Applications in which the donor seeks financing for any cost other than transportation, such as storage and/or local transportation costs will not be approved.

Application approval by the Department of Defense only indicates that the cargo described in the application is acceptable to the U. S. Government and to the government of the destination country. It is not a guarantee that transportation will be provided. The Department of Defense will make every attempt; however, to arrange the most economical transportation for approved cargo to the required destination as soon as operationally possible. This transportation can typically be accomplished within 45 to 90 days. The Department of Defense cannot assure, though, that a particular shipment date will be met. Cargo approved from multiple donors for the same target country will often be combined into one shipment to minimize transportation costs. For this reason, coordinating a shipment of cargo from multiple donors to a single destination may take additional time. Similarly, very large shipments may take significantly longer to move.

Transportation will be scheduled, notwithstanding exceptions to policy, based on the following criteria:

  • Order of receipt by the Department of Defense of approved applications
  • Availability of funds appropriated and budgeted for transportation
  • Efficient use of Department of Defense appropriated funds.

There is limited money to fund transportation of privately donated cargo. The Funded Transportation Program cannot make any commitments concerning transit of the cargo through designated ports in route to its final destination. To assure the most economical transportation, the program will make no commitment to coordinate the transportation of the approved cargo with any other movement (cargo or personnel). In this regard, it must be noted again that Department of Defense transportation schedules are subject to change with little or no notice.

PERSONNEL:

The DoD Funded Transportation Program is limited to movement of only cargo. The transportation of donor personnel and/or livestock is not authorized. Donors should not list themselves as consignees or as playing a role in the distribution of the cargo at the final destination, with the expectation that the U.S. Government will transport them together with the cargo. Donors who desire to be at the final destination in connection with receipt and/or distribution of the cargo must make alternative transportation arrangements. In this regard, the Department of Defense will make every effort to provide you with timely information on scheduled departure dates from point of origin and arrival dates at the final destination for all approved cargo.

CUSTOMS CLEARANCE:

The program requires that the donor have a letter from the recipient stating that the donated goods are required.  The program also requires that the donor have a letter of customs fee waiver prior to application.  The United States Agency for International Development at the U.S. Embassy in Kingston can provide some assistance in this matter, but it is the responsibility of the donor to obtain the customs clearance form.  The letter from the donor is also used to present to the appropriate Government of Jamaica Ministry for their preparation of a waiver request to the Ministry of Finance.

Ministry of Education Donation Guidelines:

THE FOLLOWING GUIDELINES ARE TO ASSIST PERSONS OR ORGANIZATIONS LOCATED OVERSEAS WHO ARE DESIROUS OF DONATING EDUCATIONAL MATERIALS TO SCHOOLS IN JAMAICA

Prior to shipping any items the shipper is to communicate with the receiving entity to determine the suitability of the goods and whether or not they attract customs duties.

Information on computers being donated must be submitted prior to shipping to ensure that they are suitable for the intended purpose.

Adequate notice is to be given prior to shipping to allow for all the necessary approvals/waivers to be granted. This will prevent extended delays at the port of entry and possible storage/demurrage charges.

Letters of offer to the institutions should be sent prior to shipping of the goods.

The goods must be consigned to the relevant schools. Do not consign the goods to an individual.

Do not package educational and non-educational goods (e.g., medical supplies) together as the approval processes and requirement for customs clearance differ.

Do not package personal items that cannot be considered as educational materials together.

For Clearance

For goods being shipped by sea the following documentation is to be sent ahead of the arrival of the goods to the beneficiary institution.

The Bill of Lading

Invoice if goods are new

List of goods and approximate value if the goods were pre-owned.

For goods being shipped by air the following documentation is to be sent ahead of the arrival of the goodsto the beneficiary institution.

The Air Way bill

Invoice if goods are new

List of goods and approximate value if the goods were pre-owned.

The local recipient is to make application to the Ministry of Finance, through the Ministry of Education, Youth and Culture, in good time, for the waiver of any relevant duties or taxes.  The Ministry of Education, Youth and Culture will advise the Ministry of Finance by a supporting letter, that the institution is a duly registered educational one. The approval process takes a maximum of ten (10) working days. They are to present all of the above documents at the time of seeking the waiver and state that the goods will be used solely for the benefit of the named institution.

The point of contact at the Ministry of Education, Youth and Culture:

Mr. Leon Fraser, Chief Procurement Officer

Telephone No. 876-922-1400-9 or 876-922-6568

Fax No. 876-922-6568

E-mail:  leon.fraser@moe.gov.jm

Ministry of Health Point of Contact:

Ms. Beverly Anderson, Chief Procurement Officer

Telephone:  (876) 840-4193

Email:andersonm@moh.gov.jm

United States Department of Defense Funded Transportation Program
International Organizations